Key Benefits
- Centralized Announcements Channel
Replace scattered emails and ad hoc messages with a dedicated, governed announcements channel that ensures critical governance communications reach every intended director through a single, auditable system.
- Priority Levels & Categories
Classify announcements by priority, urgent, important, informational, and category, compliance, meetings, personnel, strategic, so directors can quickly identify communications that require immediate attention.
- Read Tracking & Confirmation
Know exactly who has read each announcement and when. For critical communications, require explicit acknowledgment to create documented evidence that directors received and reviewed the information.
- Scheduled Distribution
Queue announcements for delivery at optimal times, deadline reminders before filing dates, material availability notices before meetings, or policy updates at the start of a new quarter.
- Searchable Archive
Every announcement is preserved in a searchable archive organized by date, category, and priority. Directors can revisit past communications at any time without searching through email inboxes.
Centralized Board Announcements
Board governance requires reliable, documented communication between administrators and directors, and Preside's announcements feature provides a purpose-built channel for this critical function. Unlike email, which scatters governance communications across personal inboxes alongside hundreds of unrelated messages, Preside's announcement system creates a dedicated, governed space for board-level communications. Governance administrators create announcements within the platform and target them to the full board, specific committees, or individual directors. Announcements support rich text formatting with headings, bullet points, and emphasis, as well as file attachments for supporting documents, policy updates, or reference materials. Each announcement is delivered through multiple channels simultaneously, in-app notification, email alert, and mobile push notification, ensuring directors receive the communication regardless of how they typically access the platform. The announcement feed within Preside displays all communications in reverse chronological order, providing a single location where directors can review, search, and reference all governance communications they have received.
Priority Levels & Categories
Not all board communications carry equal urgency, and Preside's priority and categorization system ensures directors can quickly triage their announcement feed. Three priority levels are available: Urgent for time-sensitive matters requiring immediate attention such as emergency board meetings or regulatory deadline alerts; Important for significant governance communications that require action within a defined timeframe; and Informational for routine updates, resources, and background materials. Priority levels are visually distinguished through color coding and icon indicators, making it instantly clear which announcements demand immediate engagement. Categories provide a second organizational dimension: Compliance for regulatory updates and deadline reminders, Meetings for scheduling changes and material availability, Personnel for appointment announcements and term changes, Strategic for organizational updates and board-level initiatives, and custom categories defined by the organization. Directors can filter their announcement feed by priority, category, or a combination of both, enabling focused review. Governance administrators can set rules for default priority levels, for example, automatically marking any announcement related to a compliance deadline as Important, ensuring consistent classification across all communications.
Read Tracking & Confirmation
In governance, documenting that information was communicated to and received by directors is not merely helpful, it is often a legal and regulatory requirement. Preside's read tracking system provides comprehensive visibility into announcement engagement. When an announcement is delivered, the system tracks three stages: delivery confirmation that the notification reached the director, opened confirmation when the director views the announcement, and time-on-content metrics showing how long the director engaged with the material. For particularly critical communications, such as conflict-of-interest policy updates, regulatory change notifications, or fiduciary duty reminders, administrators can enable explicit acknowledgment requirements. In acknowledgment mode, directors must click a confirmation button after reading the announcement, creating a timestamped, documented record that they received, reviewed, and acknowledged the communication. The announcement dashboard displays delivery and read status for every recipient in a clear matrix view, showing at a glance who has engaged and who requires follow-up. Automated reminders can be configured to notify directors who have not read or acknowledged critical announcements within a specified timeframe, ensuring important governance communications are not ignored.
Scheduled Distribution
Effective governance communication is not just about content, timing matters significantly. Preside's scheduled distribution capability allows governance administrators to prepare announcements in advance and queue them for delivery at the optimal moment. Compliance deadline reminders can be scheduled to arrive a defined number of days before the filing date, ensuring directors have adequate time to prepare. Board book availability notices can be timed to coincide with material publication, so directors are alerted the moment documents are ready for review. Policy update announcements can be scheduled for the first business day of the quarter or fiscal year when new provisions take effect. Recurring announcements, such as monthly compliance reminders or quarterly reporting notifications, can be configured once and delivered automatically on the scheduled cadence. The scheduling interface displays a calendar view of all queued announcements, helping administrators visualize and balance the communication cadence to avoid overwhelming directors with too many simultaneous notifications. Draft announcements can be prepared, reviewed by governance leadership, and approved before scheduling, ensuring quality control over all board-level communications.
Announcement Archive & Search
Board governance generates a continuous stream of communications over months and years, and Preside's announcement archive ensures this valuable record is preserved, organized, and accessible. Every announcement ever distributed through the platform is maintained in a searchable archive, organized by date, category, priority, and target audience. Directors can search the archive by keyword, date range, or category to find specific communications without scrolling through their email history or relying on personal filing systems. The archive preserves the full context of each announcement: the original content, any attachments, the list of recipients, delivery timestamps, and read/acknowledgment records. For governance teams preparing regulatory submissions, annual reports, or audit documentation, the archive provides verified evidence of stakeholder communications. Announcement history can be exported for inclusion in compliance reports or legal documentation. The archive also serves as an institutional knowledge base, new directors joining the board can review past announcements to quickly understand recent governance developments, policy changes, and organizational updates without requiring individual briefings from the governance team.
Frequently Asked Questions
How do board announcements work?
Governance administrators create announcements in Preside, targeting the full board, specific committees, or individual directors. Announcements support rich text and file attachments and are delivered through in-app notifications, email alerts, and mobile push notifications simultaneously. Read tracking and acknowledgment features document engagement.
Can I schedule announcements in advance?
Yes. Announcements can be prepared, reviewed, and scheduled for delivery at a specific date and time. Recurring announcements can be configured for automatic delivery on a regular cadence, such as monthly compliance reminders or quarterly reporting notifications.
How do I know who has read an announcement?
Preside tracks delivery confirmation, opened status, and time-on-content for every announcement recipient. A dashboard displays read status in a clear matrix view. For critical communications, explicit acknowledgment can be required, creating a timestamped record that each director received and reviewed the information.
Can announcements be categorized by priority?
Yes. Three priority levels, Urgent, Important, and Informational, are visually distinguished by color and icon. Categories such as Compliance, Meetings, Personnel, and Strategic provide additional organization. Directors can filter their announcement feed by priority and category to focus on what matters most.