Key Benefits
- Unified Board Calendar View
See every board meeting, committee session, compliance deadline, and governance milestone in one consolidated calendar. Filter by meeting type, committee, or date range to focus on what matters most.
- iCal & Calendar Sync
Two-way synchronization with Microsoft Outlook, Google Calendar, and Apple Calendar ensures board events appear automatically in directors' personal calendars with full meeting details and material links.
- RSVP & Attendance Management
Directors confirm attendance directly from calendar invitations or within Preside. Real-time RSVP tracking shows confirmed, pending, and declined responses with automatic quorum calculation.
- Committee Calendar Support
Each committee maintains its own calendar within the unified view. Committee chairs can schedule meetings independently while administrators retain visibility across all committee activities.
- Annual Calendar Templates
Generate an entire year's board calendar from templates, including quarterly board meetings, monthly committee sessions, filing deadlines, and evaluation windows, planned in minutes rather than hours.
Unified Board Calendar
Preside's board calendar provides a comprehensive, centralized view of every scheduled governance activity across the organization. Board meetings, committee sessions, annual general meetings, special sessions, compliance filing deadlines, evaluation windows, and document review due dates all appear in a single, color-coded calendar interface. Directors can switch between daily, weekly, monthly, and quarterly views to match their planning horizon. Filtering options allow users to focus on specific meeting types, committees, or date ranges, a committee chair might filter to see only their committee's schedule, while a board chair views all governance activities across the organization. Each calendar entry displays key details at a glance: meeting title, time and time zone, location or virtual meeting link, RSVP status, and whether the agenda and board book have been published. Clicking any entry opens the full meeting record with all associated materials. The calendar also highlights governance milestones such as director term expirations, annual report filing deadlines, and regulatory submission windows, ensuring time-sensitive governance obligations are visible alongside meeting schedules.
iCal & Calendar Sync
Board directors manage packed schedules across multiple organizations, and Preside's calendar synchronization ensures board activities are always visible alongside their other commitments. Two-way sync with Microsoft Outlook, Google Calendar, and Apple Calendar via the iCal standard means that meetings created in Preside appear automatically in directors' preferred calendar applications within seconds. Calendar events include comprehensive details: meeting title, date and time with time zone, physical location or virtual meeting link, agenda availability status, and a direct link to the board book. When directors accept or decline meetings in their calendar app, the RSVP response flows back to Preside's attendance tracker in real time. Schedule changes, whether initiated in Preside or through a calendar application, are reflected across all synced platforms instantly, eliminating the confusion of outdated calendar entries. For organizations using Microsoft 365 or Google Workspace, deeper integration enables availability checking across all participants, making it possible to identify optimal meeting times without the back-and-forth email chains that typically plague board scheduling.
RSVP & Attendance Management
Ensuring quorum and maximizing participation are essential governance objectives, and Preside's RSVP and attendance management tools address both. When a meeting is scheduled, automated RSVP requests are sent to all invited directors via email and in-app notifications. Directors can confirm, decline, or indicate tentative attendance with a single click from any device. The RSVP dashboard provides a real-time view of response status for every upcoming meeting, showing confirmed attendees, pending responses, declines, and proxy designations. The system automatically calculates whether quorum requirements are met based on the organization's bylaws and alerts administrators if quorum is at risk, providing sufficient lead time to follow up with pending directors or adjust the schedule. For directors who cannot attend, proxy designation allows them to assign their voting authority to a colleague directly within the RSVP workflow. Post-meeting, actual attendance is recorded and linked to the meeting record, feeding into attendance analytics that track each director's participation rate over time. This data supports annual governance disclosures and helps board chairs identify and address engagement concerns proactively.
Committee Meeting Scheduling
Board committees require their own meeting cadences, and Preside's calendar supports independent committee scheduling within the unified governance calendar. Committee chairs or secretaries can schedule committee meetings directly, selecting from committee-specific agenda templates and inviting committee members and authorized observers. Committee calendars inherit the same synchronization, RSVP tracking, and quorum monitoring capabilities as full board meetings, ensuring consistent governance standards across all levels. Administrators retain visibility into all committee schedules through the master calendar view, making it easy to identify scheduling conflicts between committees that share members. Preside also supports recurring meeting patterns for committees with regular cadences, weekly audit committee briefings, monthly risk committee reviews, or quarterly compensation committee sessions, which are created once and automatically generated for the configured period. Committee meeting materials, including agendas, documents, and previous minutes, are accessible directly from the calendar entry, keeping all committee activities organized and easily navigable for members who serve on multiple committees.
Calendar Integrations (M365, Google)
Preside's calendar integrations extend beyond simple event synchronization to provide a fully connected scheduling experience. Microsoft 365 integration enables administrators to check director availability across Outlook calendars when proposing meeting times, view room availability for in-person meetings booked through Microsoft Exchange, and automatically include Microsoft Teams or Zoom links in calendar invitations. Google Workspace integration provides equivalent capabilities: Google Calendar availability checking, Google Meet link generation, and bidirectional event synchronization. For organizations using scheduling tools like Calendly or Doodle, Preside supports integration through its API, enabling governance teams to use their preferred scheduling workflow while maintaining Preside as the system of record for board meetings. Calendar exports in standard iCal format ensure compatibility with any calendar application, including Apple Calendar, Mozilla Thunderbird, and other standards-compliant clients. These integrations ensure that Preside's board calendar fits seamlessly into every director's existing technology ecosystem, minimizing adoption friction and maximizing the likelihood that board activities receive the calendar visibility they deserve.
Frequently Asked Questions
Can I sync the board calendar with Outlook or Google Calendar?
Yes. Preside provides two-way synchronization with Microsoft Outlook, Google Calendar, and Apple Calendar via the iCal standard. Board meetings, committee sessions, and governance deadlines appear automatically in directors' personal calendars with full details, and RSVP responses sync in real time across all platforms.
How does RSVP tracking work?
When a meeting is scheduled, Preside sends automated RSVP requests to all invited directors. Responses are tracked in real time on a dashboard showing confirmed, pending, and declined attendees. The system calculates quorum automatically and alerts administrators if quorum is at risk, giving them time to follow up or adjust the schedule.
Can committees have separate calendars?
Yes. Each committee maintains its own calendar within Preside's unified view. Committee chairs can schedule meetings independently with committee-specific templates and member lists. Administrators see all committee calendars in the master view, making it easy to spot scheduling conflicts and ensure balanced meeting distribution.
Does Preside support recurring board meetings?
Yes. Preside supports recurring meeting patterns for both full board and committee meetings. You can configure weekly, monthly, quarterly, or custom recurrence patterns, and the system automatically generates meeting entries for the configured period. Annual calendar templates can create an entire governance year in minutes.